Access Control Update
Elimination of “Open Access”
The front gate has been utilizing an unwritten “Open Access” practice for guests visiting residents or attending parties in Southwind. In order to maintain access control, the SRPA Board has voted to eliminate the use of any “Open Access” practice. The SRPA Board has approved a policy to accommodate guest access for large parties as set forth below.
Qualified Access for Large Parties
Residents may grant guests access to their property for a large party by utilizing one of the following two methods:
A. Written Guest List – Residents may furnish the front gate with the following information: (i) a list containing the first and last name of each guest; (ii) the address of the party; (iii) the date of the party; and (iv) the time of the party. The resident will not receive a call from the front gate when a guest arrives if the guest’s name is on the list at the front gate.
B. Large Party Access – Residents may request SRPA Board approval for a large party without the necessity of furnishing the front gate with a written guest list. Large Party Access may be requested from the SRPA Board through the management company by providing the following information: (i) anticipated number of guests; (ii) the date of the party; and (iii) the time of the party. This information must be submitted at least seven (7) days prior to the party. The SRPA Board will grant or deny the request for Large Party Access within three (3) business days after submission. Each guest must provide their first and last name at the front gate before entering Southwind. The resident will not receive a call from the front gate when a guest arrives if Large Party Access has been granted.
Regular Guest Access
Residents may grant regular guests access to their property by utilizing one of the following three methods:
A. Prior Authorization – Prior to a guest arriving, residents may call the front gate and provide authorization for a guest to access their property. Residents will need to provide the guest’s first and last name or the name of the guest’s company. The resident will not receive a call from the front gate when a guest arrives if the resident has provided prior authorization to the front gate.
B. Arrival Authorization – Upon arrival of a guest, the front gate will call the resident to obtain authorization for access to the resident’s property. The guest will be denied access if the resident cannot be contacted or if the resident declines to authorize access. The guest will be required to provide their first and last name or company name at the front gate.
C. Frequent Guest Authorization – Residents may grant access to their property by authorizing a guest to be added to the resident’s frequent guest list, which is maintained in the computer at the front gate. Residents may add or remove frequent guests from their list by calling the front gate with the guest’s first and last name or the name of the guest’s company. A frequent guest list may contain up to thirty-five (35) frequent guests. The resident will not receive a call from the front gate when a guest arrives whose name is on the resident’s frequent guest list.
